Facility Manager (m/f/d)

Coordinate with property management

Manage relationships with external service providers

Conduct regular inspections of the office space

Follow up office safety aspects and conduct regular risk assessments in collaboration with service providers

Assist with office space planning and layout, including coordination with internal departments to ensure efficient use of space and proper allocation of resources

Manage office furniture and equipment

Address any security concerns related to the rented office space

Collaborate with office tenants to address their specific needs or concerns regarding the rented office space

Conduct regular meetings or communications with office tenants to address any operational issues or gather feedback for improvement

Manage the documentation and negotiation of lease agreements or contracts related to the rented office space

Supervise reception staff and reception area as well as the caretaker and third party (catering and post)

Develop and promote your team

Coordinate the procurement and replacement of fleet cars, including researching suitable options, negotiating contracts in cooperation with our procurement department and managing registration and insurance processes

Monitor service levels

Prepare, update and implement a state-of-the art car policy in line with the company’s goals including procedures for the use of fleet cars

Establish a comprehensive fleet management program

Maintain accurate records, including car details, mileage, and maintenance history

Work with external service providers

Ensure compliance with all car-related regulations and certifications, including licensing, emissions testing, and registration renewals

Verify correctness of invoices, control cost of car insurances and steer the internal cost distribution

Professionally manage car handovers

Be responsible for vehicle calculation, as well as user advice and support

Supervise the fleet coordinator in your team