Personal Assistant

What would your role be?

• Proactively manage calendar, scheduling meetings, appointments, and conference calls while considering time zone differences and priorities.
• Screen and prioritize incoming meeting requests, calls, emails, and correspondence, effectively communicating key information and proactively manage submission deadlines.
• Arrange domestic and international travel, including booking flights, accommodations, and ground transportation, and handle expense reports.
• Assist in organizing key meetings, gather relevant materials, coordinate logistics and take detailed meeting minutes.
• Draft and edit presentations, and correspondence as needed, ensuring accuracy and timely completion.
• Manage speaker bookings for internal and external events in coordination with Marketing.
• Build and maintain positive relationships with internal and external stakeholders, including clients, partners, and senior executives.
• Handle correspondence with senior stakeholders professionally in both English and German.

What we are looking for?

• A minimum of 5 years of experience in a similar role within an international company, ideally in investment management or financial services.
• Commercial or hospitality training, ideally complemented by further qualifications.
• Advanced proficiency in MS Office (Word, PowerPoint, Excel, Outlook) and familiarity with modern communication tools.
• Strong written and verbal communication skills in both English and German.

Your Strengths:

• Highly organized and detail-oriented, with a strong commitment to accuracy.
• Ability to manage multiple priorities, deadlines, and complex schedules with meticulous attention to detail.
• Handle routine tasks independently and proactively addressing potential issues or delays, demonstrating a sense of urgency in managing a high volume of scheduling requests.
• Maintain strict confidentiality regarding sensitive company information and executive matters.
• Commitment to delivering high-quality work consistently with a positive attitude while able to identify potential issues and proactively address them before they arise.
• Strong team player with an independent, structured, and detail-oriented work style.

What do we offer?

• Top Zurich location with collaboration spaces (including rooftop terraces) and free lunch.
• Friendly, diverse team in an open-office space.
• All the latest technology to help you excel and advance.
• Agile environment in how we think, the way we work and our trust for each other.
• Flat hierarchy with collaboration at all levels.
• Campus feeling and a collaborative spirit.

We are looking for talented people, not just a CV that ticks all the boxes. Even if you do not have absolutely everything we have asked for, if this role sounds like a good fit for you, we encourage you to apply.

At Vontobel, you are building better futures for our clients and society, as well as for yourself. By 2030, we want to be known as one of the leading and most trusted global investment firms. We have 2,300+ engaged professionals, based in over 25 locations globally and headquartered in Zurich.

We are both majority family-owned and publicly listed. Our capacity for long-term focus, on topics such as sustainability, is underpinned by the security of the family’s 100-year commitment. Driven by an ownership mindset, you can unlock your potential and translate insights into opportunities. We are hiring talented individuals who are determined to deliver in a changing world and who come from a wide variety of backgrounds. Do you want to be Vontobel?