Our long-term client is a renowned pharmaceutical company located in the Fricktal region. To support the existing team, we are looking to hire immediately or by agreement an

Executive Assistant (m/f/d)

Tasks & Responsibilities :

• Organize and maintain the managers agenda: Schedule, change, coordinate and prepare all appointments; provide all necessary information to participants.
• Arrange and help to set up departmental meetings and participate in organizing Global events.
• Take care of all incoming and outgoing post and e-mail messages:
• Screen, prioritize and add relevant information to prepare handling by the manager
• Distribute and file all relevant documents and information
• Secure follow up and check deadlines.
• Handle telephone calls and requests:
• Provide administrative support:
• Coordinate the manager’s workflow and maintain office systems to deal efficiently with paper (digital) flow.
• Compose correspondence/reports for own or manager’s signature.
• Prepare and finalize presentations in Powerpoint.
• Update and chase delegated tasks to ensure progress to deadlines.
• Provide back up for other admin personnel.
• Provide admin support for B&C global team.
• Organize new-employee onboarding and training
• Create Purchase orders and ensure timely payment
• Provide facility service
• Arrange travel and accommodation
• Arrange office facilities

Must Haves:

• Educational level: Vocational education
• Excellent communication, written and verbal in English and German
• Excellent interpersonal skills
• Have a "can do” attitude
• Required level of experiences - At least 5 years’ experience as an assistant in the business context
• Excellent skills in MS Office (Word, Excel, Powerpoint and Outlook)
• Knowledge in SAP (Success Factors)

What you will be offered:

• An opportunity to contribute to one of the world’s leading pharmaceutical companies

• Fair and competitive compensation

• Opportunities for further training and development through temptraining

• Free parking

• A dedicated and supportive team

• Friendly, family-like atmosphere with strong team spirit

• Modern campus with plenty of green spaces and meeting areas
• Varied job profile

If you are interested please send your application documents addressed to Ms Nadine Rutz.

Lebensmittel Vitaminherstellung Pharma Assistentin Direktionsassistentin Aargau Vollzeit Fulltime remote

Ihre direkte Ansprechperson

Nadine Rutz
nadine.rutz@elan-personal.ch