Administrative/Personal Assistant

Arendt & Medernach is the leading independent business law firm in Luxembourg with over 800 professionals. The firm’s international team of more than 450 legal experts represents Luxembourg and foreign clients in all areas of Luxembourg business law from its main office in Luxembourg and representative offices in Frankfurt, Hong Kong, London, New York, and Paris.

Our service to clients is differentiated by the end-to-end specialist advice we offer, covering all legal, regulatory, taxation, and advisory aspects of doing business in Luxembourg.

Our firm advises international and domestic clients in all areas of business law relevant to their business activities, ranging from fund formation, banking, insurance, private equity, and real estate to corporate and tax matters.

Within Arendt, we uphold high standards. Our professionals work with clients on engaging projects, empowered from the start. With a strong local presence in Luxembourg and international reach, we support and train our team members to thrive in a culture of excellence. Specialised teams ensure the right skills are available, allowing for a focus on added value. Our leaders are approachable, providing support and mentoring.

We offer a vibrant social life with numerous events, embracing sports and art, our culture encourages openness and discovery beyond the professional realm. With over 50 nationalities represented, Arendt is committed to the well-being of its staff, serving the best interests of its clients, protecting the environment, and supporting education.

Given the ongoing development of our firm, we are currently recruiting:

Administrative/Personal Assistant

Your role:

• Screening phone calls, enquiries and requests and handling them when appropriate;
• Liaising with clients, internal and external contact persons;
• Administrative monitoring of disputes;
• Taking charge of regular updates of our Client Relationship Management system;
• Organising various meetings, ensuring that venues are booked and that files for distribution are prepared in time;
• Organising business trips;
• Formatting letters, reports and modifying documents;
• Facilitating relationship between the lawyers and other internal departments;
• Follow-up of KYC aspects;
• Ensuring the backup of the other team assistants;
• Coordinating agendas if required;
• Performing various secretarial tasks (archiving files, mail, emails, faxes, DHL, etc.).

Your profile:

• You have ideally at least 2 years of proven professional experience as an administrative or personal assistant in an international and multilingual environment, possible experience in a law firm would be an asset;
• You have a perfect command of French and English (both spoken and written); German and Luxembourgish would be an asset;
• You are highly organised, rigorous, proactive and are able to handle confidential information with discretion;
• You are able to work autonomously and accurately with tight deadlines and know how to prioritise between conflicting demands;
• You have excellent interpersonal skills, a service-oriented mindset and consider yourself as a team player;
• You have an excellent command of MS Office (Word, Excel, PowerPoint, Outlook).

We offer:

• Excellent career development opportunities with tailor-made internal training focused on both technical and soft skills;
• An entrepreneurial work culture where we promote talent & ideas;
• Multicultural, diverse teams encouraging collaborative work;
• The opportunity to work and interact within a wide network of specialists; and
• A hybrid working environment offering flexibility and the possibility to work from home.

Arendt promotes equal opportunities and value each employee for what they bring to the community.

For more information, please refer to our diversity and inclusion policy on our website.

Interested?

If you are interested in this job opportunity, we are looking forward to receiving your application.

All applications will be treated confidentially.

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