Personal Assistant to the Chief People & Culture Officer (m/f/d)

About the Job

Are you an organized and proactive professional with a passion for enabling leaders to focus on what truly matters? And do you thrive in a fast-paced environment where prioritization, discretion, and problem-solving are key? If you answered "yes” to these questions, we invite you to join us as a Personal Assistant to the Chief People & Culture Officer (CPO).

In this role, you will be part of the CPO Office team and play a critical part in optimizing the CPO’s time, managing key administrative and operational tasks, and facilitating seamless communication between internal and external stakeholders. Your ability to anticipate needs, stay organized, and handle confidential matters with professionalism will contribute directly to the efficiency and success of the CPO.

The CPO Office serves as the central coordination hub for the Chief People & Culture Officer (CPO), ensuring seamless operations and strategic alignment across the People & Culture Function and the broader organization. Our team acts as a strategic advisor and daily support system for the CPO, managing priorities, driving engagement with key stakeholders, and monitoring execution of the People Strategy, which forms the foundation for Allianz Technology’s success.

What you do

Executive Support:

• Oversee a wide range of the CPO’s responsibilities, including office management
• Manage the CPO’s complex calendar, schedule meetings, and prioritize appointments
• Handle all travel arrangements, including flights, accommodations, and itineraries
• Act as a gatekeeper, filtering communications and handling correspondence on behalf of CPO

Administrative Support:

• Coordinate and manage internal and external events, conferences, and workshops in close alignment with the CPO Office members and Corporate Communications
• Collaborate with other Personal Assistants and business leaders to facilitate cross-functional activities
• Support the CPO Office in operational projects as needed
• Manage expense reports, invoices, and budget tracking for CPO

Communication & Relationship Management:

• Serve as the first point of contact for key stakeholders, including senior executives, EMT and BoM Offices, and external partners
• Liaise with the People & Culture leaders and teams across the globe to ensure alignment and seamless coordination

Confidentiality & Discretion:

• Handle sensitive people and business information with the highest level of discretion and integrity
• Maintain strictly confidentiality regarding personnel and company matters

What you bring

• Proven experience as a Personal Assistant, Executive Assistant, or in a similar role supporting C-level executives
• Strong organizational and multitasking skills, with the ability to prioritize effectively in a fast-paced environment
• Ability to work independently, take initiative, and anticipate needs effectively
• Proactive and self-motivated mindset, with a creative approach to problem-solving and a can-do attitude
• Excellent social, networking, and intercultural communication skills, paired with strong work ethics and attention to detail
• High level of professionalism, discretion, and emotional intelligence
• Exceptional written and verbal communication skills in English (German is highly preferred)
• Advanced proficiency in MS Office Suite (Outlook, Word, Excel, PowerPoint, SharePoint), collaboration tools (e.g., Miro), expense and people management tools (e.g., SAP and SuccessFactors)
• Experience in People & Culture (HR) or a related field is preferred but not mandatory

What we offer

• We offer a hybrid work model which recognizes the value of striking a balance between in-person collaboration and remote working incl. up to 25 days per year working from abroad.
• We believe in rewarding performance and our compensation and benefits package includes a company bonus scheme, pension, employee shares program and multiple employee discounts (details vary by location).
• From career development and digital learning programs to international career mobility, we offer lifelong learning for our employees worldwide and an environment where innovation, delivery and empowerment are fostered.
• Flexible working, health and wellbeing offers (including healthcare and parental leave benefits) support to balance family and career and help our people return from career breaks with experience that nothing else can teach.

67508 | Operations | Professional | Non-Executive | Allianz Technology | Full-Time | Permanent

About Allianz Technology

With its headquarters in Munich, Germany, Allianz Technology is Allianz's global IT service provider and delivers IT solutions that drive the group's digitalization. With more than 11,000 employees in over 20 countries around the world, Allianz Technology is tasked to run, optimize, transform, and innovate the infrastructure, applications, and services together with Allianz companies to co-create the best customer experience.

We service the entire spectrum of digitalization – from one of the industry's largest IT infrastructure projects that spans data centres, networks, and security, to application platforms ranging from workplace services to digital interaction.

In short: We deliver comprehensive end-to-end IT solutions for Allianz in the digital age. We are the backbone of Allianz.

Find us at: www.linkedin.com/company/allianz-technology .

D&I statement

Allianz Technology is proud to be an equal opportunity employer that embraces diversity and commits itself to creating an inclusive work environment for all.

We therefore welcome applications regardless of race, ethnicity or cultural background, age, gender, nationality, religion, social class, disability or sexual orientation, or any other characteristics protected under applicable local laws and regulations.

Join us. Let´s care for tomorrow.

You. IT.

To Recruitment Agencies:

Allianz Technology has an in-house recruitment team that sources great candidates directly. Therefore, Allianz Technology does not accept unsolicited resumes from agencies or search firm recruiters.

When we do work with recruitment agencies, that engagement is formalized by a contract. Fees will only be paid when there is a contract in place. Without a contract in place, we will not accept invoices on unsolicited resumes, even if the candidate was ultimately employed by Allianz.

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67508 | Operations | Professional | Non-Executive | Allianz Technology | Full-Time | Permanent